how to make a drop down list in excel

Written By darhebertoyyna Wednesday, February 16, 2022 Add Comment Edit

Select a specific cell in Excel to create the drop-down. To make data entry easier you can add drop down lists to your worksheets.

Create A Drop Down List In Excel From Another Worksheet

Select the cell in the worksheet where you want the drop-down list.

. Here is my example of working through today. Click on the Data Validation menu in the Data tab in the Excel Ribbon or use the shortcut Alt. The next step is to create the drop-down list.

Select the source tab where excel will ask for the database cell to appear in the drop-down list. To create Drop Down list in Excel follow the below steps as shown below. Use Excel Data Validation to create a drop-down list.

Select Multiple Items From Drop Down List. Watch this step by step video tutorial and under 3 minutes you will be able to do i. If you want to create a drop down list in excel and you are not sure how.

In your Excel workbook select the cells that you want to apply the drop down menu to. To create your own drop-down list for the cell do the following. Select the cell or cells you want the drop-down list to appear in.

We will perform some steps in this method and remove the table but the data will remain in the sheet. I did this on a separate worksheet to the list created above in step 1 although it could be created on the same worksheet. Then click the arrow and select an item to fill the cell.

Open the Data Validation window by clicking DATA Data Validation Select List in Allow dropdown Type your formula in Source input COUNTIF I3I7B2 Click OK to continue and apply your settings How Excels Data Validation feature is a great tool to ensure that users enter correct data. Heres the quickest way to set up a drop down menu in Excel. On the Settings tab select List from the Allow drop-down list see drop-down lists are everywhere.

You can follow these simple steps to make your drop-down list dynamic in Excel. Within the Data Tools command group select the Data Validation icon. That was the bad news.

Select List from the Allow drop-down box and then type the following formula. In the Data Tools section of the Data tab click the Data Validation button. Unlock specific areas of a protected workbook or stop sharing the worksheet and then try step 3 again.

The above linked tutorial describes four different approaches each including a crazy number of steps a bunch of different formulas and a handful of limitations relating to multi-word entries blank cells etc. Create a column or a row of the items in the active spreadsheet for the drop-down list. To create a drop-down list in Excel execute the following steps.

In the Data Validation window on the Settings tab do. Right click the drop down list and click Properties from the list. On the second sheet type the items you want to appear in the drop-down list.

In the Data Validation dialog under the Settings tab choose List from the Allow list and type INDIRECT A5 into the Source textbox A5 is the cell you create the first drop down list in. To create a drop-down list which changes according to what the user selects in an original drop-down list can be done with an IF statement in the data validation function of Excel. Creating a simple drop down list in Excel is easy.

Now select the cell into which you want to add a drop-down list and click the Data tab. But how can you make one dropdown dynamically respond to another. In other words how can you make the values in a dropdown list depend on another value in the worksheet.

Data Validation Dialogue box appears as follows. Next I will step through all of. Making a multi-level cascading drop-down has always been a challenge.

Create the Drop-down List Using Data Validation. First I have a list of activities that a user can select as part of the data entry process. Go to the Data tab.

Create a vertical list of options from which the users need to choose. Select a cell or range of cells where you want to create the drop down list. From the list click Table and choose Convert to.

Enter the list items and choose the options. Select a cell you want to create the second drop down list click Data Data Validation Data Validation. In the Source field enter the options separated by commas.

On the Excel ribbon go to the Data tab Data Tools group and click Data Validation. Select the entire table and right-click on it. The Data Validation dialog box displays.

On the Data tab in the Data Tools group click Data Validation. On the first sheet select cell B1. Subsequently when you add new items to the source data for the Excel list the drop-down list updates automatically.

If you cant click Data Validation the worksheet might be protected or shared. Click in C2 In the Ribbon select Data Data Tools Data Validation. Form Validation criteria choose the List option.

Instead of allowing only one choice from the drop down you can use a bit of programming and allow multiple selections. One of the most useful features of data validation is the ability to create a dropdown list that let users select a value from a predefined list. To create the drop-down list.

If you dont want users to access the items on Sheet2 you can hide Sheet2. To achieve this right click on the sheet tab of Sheet2 and click on Hide. The Excel users can use Convert to Range to remove only table.

Read on to see how to create dependent dropdown lists in Excel. How do I select multiple values in a drop-down. The following steps help to create a drop-down list in Excel.

It converts the table data to normal data range and formatting also remains with it. In the Data Validation dialog box within the Settings tab select List as the Validation criteria. Go to the Data tab on the Ribbon then Data Validation.

In the Properties dialog box enter a specific cell in the LinkedCell box and then close the dialog box. Click on the Data Tab. Select the cell that needs a drop-down list for data validation cell B2 in this example.

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